Huddle Rooms 101 – The Ultimate Guide To Small Meeting Spaces

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One of the biggest trends driving the huddle room revolution is the open office floor plan. Today, many businesses are opting for fewer stand-alone offices and more shared working spaces that promote communication and aid in productivity.

According to recent market trends identified by Frost & Sullivan, huddle rooms are projected to replace almost 70% of all meeting rooms by 2022.

Here is a full breakdown of huddle room benefits and technology trends to help you future-proof your offices with efficient and productive huddle rooms.

What is a huddle room?

A huddle room, or small meeting room, is a meeting space designed for small teams (usually 3–6 people) to collaborate on projects and conduct video conference calls.

Perfect for both impromptu working sessions and scheduled meetings, huddle rooms give teams a way to work more effectively without having to reserve a large conference room.

Named after the standard sports “huddle” these small conference rooms provide an excellent space for digitally-enhanced meetings.For more details on web conferencing software visit People Link.

The rooms often feature technology like:

A. Web cameras

B. Monitors

C. A small table

D. Conference phones

E. Interactive whiteboards

What Are the Benefits of a Huddle Room?

Huddle rooms are much smaller than the standard conference room, but they can be highly effective in the right business environment.

For instance, Huddle rooms are particularly popular among the millennial workforce, who prefer a more informal approach to standard company processes like conferences and meetings. Huddle rooms also offer:

A useful way to engage with remote workers:

With huddle rooms, teams can reach out to remote workers on a regular basis, without having to book an entire conference room. Huddle rooms are ideal for quick chat and collaboration sessions

Focused meetings:

Huddle rooms are designed for quick, intimate gatherings. The fact that there’s only room for a small number of attendees means that only the people who need to be in a huddle are invited. This reduces the risk of unnecessary or unproductive meetings

Low-cost, low-effort installations:

Finding the space and money required for a conference room can be difficult – especially for smaller companies.To know more importance on virtual classroom solution check Rbts

Huddle rooms, on the other hand, can be set up in very little time, with portable conference phones, cameras, and a software solution. You can even transport your huddle room from one room to another depending on your needs that day

Flexibility:

When you’re not using a huddle room, other members of your team can access it for a variety of reasons. For instance, your huddle room could act as a hot-desking environment for remote workers visiting the office, or a meeting space for a client conversation

Top Huddle Room Vendors

As video conferencing becomes more popular, many vendors are beginning to experiment with huddle room software and peripherals to support smaller meetings. Some of the vendors currently offering solutions intended to support the huddle room are:

Trends in Huddle Rooms

Huddle Rooms are an increasingly popular trend in the video conferencing market, designed to offer a more flexible approach to multi-media communications. Huddle rooms are particularly attractive to younger employees who want a more laid-back collaborative environment to work in.

These small spaces are ideal for taking care of business in a cost-effective way, whether you need to record a webinar or make a sales presentation. As the demand for huddle rooms increases, we’re beginning to see trends like:

Intelligent room scheduling services:

AI-infused room scheduling solutions help to ensure that your company can make the most out of its huddle room environments.

Room scheduling services can even integrate with your unified communication tools to show when people are busy in a meeting on your “presence” software

Virtual assistants:

Virtual assistants are increasingly making their way into the meeting room environment. With a voice-enabled assistant, you can simply ask your system to schedule your next meeting or transcribe a meeting as it happens for you

Innovative endpoints:

We’ve already begun to experiment with things like interactive whiteboards in the huddle room to improve collaboration.

However, in the years to come, we could also start to see things like mixed reality, augmented reality and virtual reality transforming the way that coworkers connect

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